RFID File Tracking Management in Nigeria by Hiphen Solutions offers the latest RFID technology to track files and documents.
RFID File Tracking Management technology has led to a revolution in document tracking. It is especially useful in scenarios where the documents are of high value to the organization and the loss of which can impact profitability heavily.
RFID File Tracking Management resource is affixed with tags and its information is mapped to the tag id.
Readers are the device that sense tags and they are stationed at strategic locations like entrance/exits; server rooms; labs etc and they are connected with the internal network.
The readers interrogate the tags when they come in the vicinity and send the information to the central server where the information is converted into business logic.
Using the document management software, the information can be viewed from any where in the globe.
WE CAN INSTALL IN ANYWHERE IN NIGERIA
The Basic Idea of RFID to Track Documents is as follows:-
Each document is tagged with an RFID tag in the form of an adhesive label.
Staff may also be issued RFID cards as identification for checking of documents.
Handheld readers may be moved over shelves, piling cabinets or piles of documents to take quick inventory or to locate any misplaced document.
Benefits of File/Document Tracking Solution:-
- Effective Document Tracking Mechanism
- Improves Inventory Management
- Cost Reduction
- Frequent Stock Taking Possible
- Automated Tracking of Assets
- Track Mobile Assets
- Provides Security
How does RFID File Tracking Work?
When a file is created, it is given an RFID label tag encoded with a unique EPC number.
Using RFID file management software, or even a simple Excel document, the EPC number is associated with information about the file such as name, contents, etc.
When you need to find a specific file, just search the file by name or number in the software and input that unique EPC number into your RFID handheld reader. The handheld will then use its Geiger Counter-like functionality to find the file.
Additionally, fixed RFID readers and antennas are commonly used in file management solutions as well. Typically, these systems track chain-of-custody of files and documents.
Benefits of RFID Document Tracking
- Increases staff efficiency
- Reduces time for document search – documents, file folders, tubes, and boxes are quickly found with a simple search using an RFID-enabled handheld device
- Provides a platform for asset inventory and loss prevention
- Addresses confidentiality of documents and security concerns
- Maintains records effectively